Hello and welcome to our page dedicated to information on the processing of personal data. This document explains how MV CREATIVE TECHNOLOGIES SRL, the company that owns and operates www.positivemind4life.com, collects, processes, and stores the personal data of its website users.
Protecting your personal data is very important to us, and we want you to be fully informed about how and why we process your personal information.
If you notice any errors or inaccuracies in the personal data we hold about you, please notify us as soon as possible using any of the contact methods provided in this document.
In summary, this Privacy Policy includes information about:
- Who we are
- How you can contact us
- What personal data means
- What kind of information we collect from you
- Why we collect this information
- Marketing preferences regarding your personal data
- The legal basis for processing your data
- How we keep your data secure
- How long we store your data
- Who we may disclose your data to and why
- Your rights under GDPR
- How you can exercise your rights
- Changes to this privacy policy
1. Who We Are
1.1. The website positivemind4life.com is dedicated to individuals seeking to improve their personal and professional lives through coaching sessions, self-awareness tools, and inspirational content.
1.2. This Privacy Policy applies to the main business entity behind the site: MV CREATIVE TECHNOLOGIES SRL, headquartered in Str. Vasilescu Carpen 10, Bl. M29, Sc. 1, Ap. 3, Craiova 200508, Romania, registered with the Romanian Trade Registry under number J16/237/2013, with VAT code RO31209377. You can contact us by email at veronica@positivemind4life.com.
1.3. Since the website may be accessed by individuals from all over the world, including residents of the European Union, and we may collect personal data from such individuals, we act as a data controller in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR), effective across the EU since May 25, 2018.
1.4. As such, positivemind4life.com is committed to processing your personal data securely and only for the specified purposes, in full compliance with the applicable legal requirements.
1.5. Our data protection practices adhere to current data privacy laws. However, if for any reason you find the terms of this Privacy Policy unacceptable, you have the right to raise your concerns by contacting us at veronica@positivemind4life.com, and we will respond to you in a timely and transparent manner.
2. How You Can Contact Us
2.1. If you have any questions or concerns regarding how we process your personal data, or if you wish to exercise your rights in connection to your data, you can reach us by email at veronica@positivemind4life.com.
3. What Personal Data Means
3.1. Personal data refers to any information that relates to an identified or identifiable individual (data subject). It includes any type of information, whether direct or indirect (i.e., in combination with other data), that can be linked to a person.
3.2. Examples of personal data we may process include:
- Identification and personal characteristics (such as your name, phone number, and email address);
- For users who engage in self-awareness tests or assessments on positivemind4life.com, we may collect and process data such as: email address, phone number, physical address, educational background, professional training, personality traits, personal and professional qualifications, and any other personal details you may choose to share directly;
- In the case of online events or workshops conducted via social media platforms (e.g., Facebook), we may collect identification data from those platforms; we may also process information exchanged through communication apps like WhatsApp.
4. What Kind of Information We Collect From You
The website positivemind4life.com collects your personal data in two main ways:
4.1. Directly and Voluntarily
This occurs when you fill out our website forms, contact us by phone or email, participate in events or challenges, or otherwise interact with our services.
Through self-awareness tests and coaching-related resources, we provide signup forms that allow you to receive email updates and marketing communications about our services and activities. PositiveMind4Life also uses forms to help you register for our events, contact us, or subscribe to our newsletter for information and content related to personal development and coaching.
By completing these forms, you may voluntarily provide personal data such as:
- Your name
- Email address
- Phone number
- Physical address
- Company name
- Purpose of coaching or interest
- City and country
Additionally, when you contact us directly via email or phone, we will have access to your contact details and any other information you choose to share during that exchange.
If you attend one of our paid events, we may request additional billing information necessary for invoicing purposes.
4.2. Indirectly and Automatically
When you browse our website, we automatically collect certain information such as:
- Your IP address
- Cookie data
- Geographic location of access
- Your device’s operating system
- Your browser type
- Pages you visit and your browsing history on our site
We also use cookies to enhance your user experience. To understand more about what cookies are, how we use them, and how you can manage or block them, please read our Cookie Policy.
5. Why We Collect This Information
5.1. If You Subscribe to the PositiveMind4Life Newsletter
When you voluntarily subscribe to the PositiveMind4Life newsletter, we use your contact details to send you digital content and informative updates about upcoming events, programs, or services that may be of interest to you.
You have the right to unsubscribe at any time. You can do so by clicking the “Unsubscribe” link included in every newsletter email, or by contacting us directly at veronica@positivemind4life.com.
The types of personal data typically processed in this context include:
- Your first and last name
- Your email address (as provided when subscribing to our newsletter or in other direct communications)
5.2. If You Participate in Events Organized by PositiveMind4Life
We use your personal data to manage your registration, participation, and experience in events organized by PositiveMind4Life. This includes tailoring content to your interests, sending logistical details, and providing follow-up communications.
We may also use your data to organize events based on topics that align with your expressed interests.
For paid events, we use your personal data to issue invoices and complete necessary billing procedures.
The types of personal data processed in this context generally include:
- Your full name
- Email address
- Phone number
- Any other personal information you choose to provide
- Billing information, where applicable
5.3. If You Complete Self-Discovery Tests Offered by PositiveMind4Life
We process the personal data you provide when completing self-discovery tests for the purpose of personal evaluation. These tests are designed to help you gain deeper insights into your traits, preferences, and potential areas of growth.
The categories of data processed for this purpose may include:
- Full name
- Email address
- Phone number
- Mailing address
- Educational background
- Professional training
- Personality traits
- Personal and professional qualifications
- Any other information you voluntarily provide
5.4. If You Contact or Visit PositiveMind4Life
When you reach out to us directly with questions or requests—whether before registering on our website or before purchasing a service—we process your data in order to respond to your inquiry and to carry out any preliminary steps needed for entering into a service agreement.
The types of personal data we may process in this context include:
- Your name
- Email address or phone number
- Any additional personal information you provide during the interaction
5.5. If You Are a Contractual Partner of PositiveMind4Life
We use your personal data to maintain a professional relationship with you as part of our business operations. Your contact details may be used to communicate with you about relevant matters, such as the organization of events or other agreed services.
The categories of data we may process in this context include:
- Your name
- Email address
- Phone number
- Mailing address
- Any other personal information you have provided directly
Billing – Your personal data may also be used for the issuance and delivery of invoices, where required under our contractual relationship.
5.6. If You Are a Representative, Contact Person, Employee, or Collaborator of a Contractual Partner
In this context, we process relevant personal data to maintain our business relationship with the partner organization you represent. This may include your name, role, contact details, and any information necessary for ongoing communication and collaboration.
5.7. When You Browse Our Website
We automatically collect information during your visit to our website in order to:
- Analyze which content is of greatest interest
- Improve navigation and usability
- Identify any technical issues
- Protect the site against cyberattacks
The types of personal data collected automatically may include:
- IP address
- Cookie identifiers
- Geographic location from which the site is accessed
- Operating system used
- Browsing history and page views
6. Marketing Options Related to Your Personal Data
6.1. Email Communications
If we have your consent (for example, if you’ve subscribed to our mailing list or expressed interest in receiving offers or updates), we will send you marketing communications by email. These may include information about training sessions, coaching services, or other resources we believe may be of interest to you.
You can opt out of receiving such communications at any time by using the “Unsubscribe” link provided in the email or by contacting us directly.
6.2. Cookie Preferences
You also have control over how cookies are used while browsing our website. As outlined in our Cookie Policy, you can adjust your browser settings to:
- Accept all cookies
- Be notified when a cookie is being placed
- Block all cookies
Please note that if you choose to block cookies, some parts of our website may not function properly.
7. What Are the Legal Grounds for Processing Your Data?
7.1. If You Subscribe to the PositiveMind4Life Newsletter
When you voluntarily subscribe to the PositiveMind4Life newsletter, the legal basis for processing your data is your consent, as outlined in Article 6(1)(a) of Regulation (EU) 2016/679 (GDPR).
You have the right to withdraw your consent at any time. You can do this by clicking the “Unsubscribe” link in any marketing email you receive from us, or by emailing us at veronica@positivemind4life.com. Once you withdraw your consent, your personal data will no longer be used for direct marketing purposes.
7.2. If You Participate in Events Organized by PositiveMind4Life
In this case, the legal grounds for processing are the performance of a contract to which you are a party, or taking steps at your request prior to entering into a contract. This is based on Article 6(1)(b) of the GDPR.
Because we need your data to provide our services or to fulfill the necessary steps before signing a contract, the law does not require your explicit consent for this type of processing.
Please note: refusing to provide essential information (such as your name, email address, or billing details) may result in us being unable to offer our services.
If we request additional information for payment purposes, such as tax-related data, the legal basis for processing is our legal obligation to comply with financial regulations. This is in accordance with Article 6(1)(c) of the GDPR.
In cases where someone else (such as your employer) registers you for our events, the legal ground for processing your data is our obligation to fulfill the contract we have entered into with that third party.
7.3. If You Contact or Visit PositiveMind4Life
If you contact us directly with questions or requests before registering on the website or purchasing a service (e.g., to secure a spot at an event), the legal basis for processing your personal data is to take steps at your request prior to entering into a contract, in accordance with Article 6(1)(b) of Regulation (EU) 2016/679 (GDPR).
If you visit our office and we ask for your personal data, the legal basis for processing is our legitimate interest in protecting our office, company assets, and staff. This is based on Article 6(1)(f) of the GDPR.
Please note that if you choose not to provide the necessary information (e.g., your email address for follow-up communication), we may be unable to respond to your inquiries.
Likewise, if you visit our office and decline to provide essential personal data (such as your name, surname, or purpose of your visit), this may result in restricted access to the premises.
7.4. If You Are a Contractual Partner of PositiveMind4Life
In this case, the legal basis for processing your personal data is the performance of the contract we have entered into with you. This is in accordance with Article 6(1)(b) of the GDPR.
If we request additional information needed for billing purposes—such as tax information—the legal basis for processing is our legal obligation to comply with relevant laws. This is based on Article 6(1)(c) of the GDPR.
Refusal to provide the necessary information required for us to deliver our services may result in a suspension of those services, as we may be unable to proceed without processing mandatory data (e.g., identifying details such as your name, email address, or billing information).
7.5. If You Are a Representative, Contact Person, Employee, or Collaborator of a Contractual Partner of PositiveMind4Life
In this case, the legal basis for processing your personal data is the performance of the contract we have entered into with our contractual partner, in accordance with Article 6(1)(b) of the GDPR.
If you choose not to provide the necessary information required for us to deliver our services (e.g., your name, surname, email address, or billing details), this may result in the suspension of services due to the inability to proceed with necessary data processing.
7.6. When You Browse Our Website
When we automatically collect information while you browse the website—to understand what content interests you most and to protect against cyberattacks—the legal basis for processing your personal data is our legitimate interest, under Article 6(1)(f) of the GDPR.
7.7. If You Complete Any Tests on the PositiveMind4Life Website
When you voluntarily complete any tests available on our website, the legal basis for processing your data is your consent, in accordance with Article 6(1)(a) of the GDPR.
You may withdraw your consent at any time by deselecting the agreement checkbox labeled “I have read and agree to the terms and conditions” shown below the fields for your name, surname, and email address (which are required to receive your test results). Once you opt out, your personal data will no longer be used for direct marketing purposes.
8. How We Ensure Data Security
8.1. To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of personal data, we implement reasonable and appropriate physical, IT, and organizational security measures to effectively protect all personal data we process.
8.2. We adopt both technical and organizational safeguards to protect your data against unauthorized access to the fullest extent possible. In addition to securing our operating environment, we use encryption technologies in certain areas of our website (e.g., user account section, contact forms).
The information you provide is transmitted in encrypted form using SSL (Secure Socket Layer) protocol to prevent misuse by third parties. You can identify this encryption by the closed padlock symbol displayed in your browser’s address bar and the “https” prefix in the website URL.
Our data protection measures are continuously adapted in accordance with technological advancements.
9. How Long We Keep Your Data
9.1. For personal data you voluntarily and directly provide—such as when contacting us, participating in classes, contests, raffles, or completing tests—we will retain this data for 5 years from the date of your last interaction (e.g., last email sent, phone call, class attended, test taken, or payment made).
9.2. When you create an account on our website, we retain your data for 5 years from your last login.
9.3. If you register to receive marketing communications via email or SMS, we retain your data for 2 years from the last opened marketing email, or in the case of SMS, from your last purchase or last email or phone interaction with us.
For data collected automatically (e.g., via cookies), we keep it for 5 years from your last visit to our website.
10. Who We Share Your Data With and Why
10.1. PositiveMind4Life may share personal data of registered users with other companies we collaborate with, including business partners acting on our behalf—such as event co-organizers, service providers who help maintain, personalize, and improve our website and services, or marketing partners. This is done only under strict confidentiality agreements and solely for the purposes outlined in this Privacy Policy.
10.2. We carefully select our business partners to ensure they protect your data and comply with applicable data protection laws. These may include:
- Marketing service providers
- Payment processors and banking partners
- Event planning service providers
- IT service providers
- Legal service providers
- Insurance companies
- Other contractual partners, as necessary to fulfill the purposes of PositiveMind4Life
10.3. Use of Technology Services for Internal Operations
Our company may use various technology platforms to support internal organizational processes, including:
- Email systems – e.g., Microsoft 365 (Outlook)
- Mailchimp platform for email communications
- WebPress platform used for our website positivemind4life.com, hosted by Hostvision
- Our official Facebook page (https://www.facebook.com/positiveMind4Life)
- YouTube channel (link) – Google’s privacy policy
- LinkedIn page (link) – LinkedIn’s privacy policy
- Zoom platform (email addresses are used only for sending invitations and deleted immediately after the event)
- SMS communication via Vodafone Romania Bizpack (phone numbers are used only to deliver necessary event info/invitations and are deleted after use)
10.4. All Platforms Operate Within the EU
All platforms and service providers listed above operate within the European Economic Area (EEA) through approved providers with whom we have valid contracts. These providers ensure GDPR compliance and data protection standards.
10.5. Data Sharing with Commercial Partners
We will only share your data with commercial partners for joint programs promoting our goods and services with your prior and explicit consent.
10.6. Disclosure to Authorities
We may disclose your personal data to public authorities or institutions if:
- Their activity requires access to such data,
- It is necessary to respond to a complaint,
- It is based on a legitimate interest,
- Or we are legally obligated to do so.
10.7. Data Transfer Principles
Your personal data will only be shared with our partners or data processors for the purposes you have agreed to in advance. Wherever possible, your requests will be processed without disclosing personal data.
Exceptions apply only in cases involving Romanian governmental institutions, regulatory authorities, or judicial bodies involved in restitution/legal procedures, where data verification is mandatory under legal provisions. All such correspondence is traceable and securely recorded in our internal systems.
10.8. Information Regarding Data Transfers Outside the European Union
We may transfer and process your data in the following countries outside the European Union and the European Economic Area:
United States of America
Data transfers to the United States are carried out under the adequacy decision of the European Commission, specifically Implementing Decision (EU) 2016/1250 of July 12, 2016, under Directive 95/46/EC, concerning the adequacy of protection provided by the EU-U.S. Privacy Shield Framework.
According to this decision, the United States ensures an adequate level of protection for personal data transferred from the European Union to U.S. organizations that adhere to the Privacy Shield principles. These organizations must process personal data under a strong set of privacy and data protection standards equivalent to those in the EU.
When we transfer personal data to U.S. organizations that are not certified under the Privacy Shield, we do so only under the legal grounds specified in Article 49(1) of Regulation (EU) 2016/679 (GDPR). One of the main reasons for such transfers is when they are necessary for the conclusion or performance of a contract to which you are a party, or for pre-contractual steps taken at your request.
For example: we may transfer personal data when necessary to organize an event you have registered for.
Other Countries
We may also transfer your personal data to countries outside the EU and the United States. In all cases, we will assess whether the European Commission has issued an adequacy decision for the target country.
If no such decision exists, data will be transferred only based on the legal grounds outlined in Article 49(1) of the GDPR. The primary reason for these transfers will typically be the necessity of fulfilling or entering into a contract at your request.
For example: we may transfer your data if it is required for the organization of an event you are currently registered for.
11. What Are Your Rights?
As a data subject, you have the following rights under Regulation (EU) 2016/679 (GDPR):
11.1. Right to Be Informed (Articles 13 and 15 GDPR)
You have the right to know who is processing your personal data, how it is being processed, and for what purpose.
11.2. Right of Access (Article 15 GDPR)
You have the right to obtain confirmation from us as to whether or not your personal data is being processed. If so, you also have the right to access that data and to receive details about how we process it.
11.3. Right to Rectification (Article 16 GDPR)
You have the right to request the correction of inaccurate personal data concerning you, without undue delay.
We will also inform any third parties to whom your data has been disclosed of the rectification, unless doing so proves impossible or requires disproportionate effort.
11.4. Right to Erasure (“Right to Be Forgotten”) (Article 17 GDPR)
You have the right to request that we delete your personal data. This right may be exercised under certain legal conditions, including but not limited to:
- The data is no longer necessary for the purposes for which it was collected or processed;
- You object to the processing, and there are no overriding legitimate grounds for continuing the processing;
- The data was processed unlawfully.
The erasure of your personal data can be requested at any time by submitting a request using the contact methods previously mentioned or via our general contact details, depending on the service involved.
Typically, your data will be deleted immediately, and no later than one month from the date of your request.
However, if deletion is in conflict with legal or contractual obligations regarding data retention, or if legal, regulatory, or commercial reasons require us to retain the data, your data will not be erased but will be blocked. This ensures that the data can no longer be used for any purpose other than archiving or audits.
If this situation applies to your customer account, we will notify you accordingly. Once your data has been deleted, it will no longer be possible to access or receive related information.
You have the right to request erasure when:
- (a) Your data is no longer necessary for the purposes for which it was collected or processed;
- (b) You withdraw your consent and there is no other legal basis for processing;
- (c) You object to the processing and there are no overriding legitimate grounds for us to continue;
- (d) Your data has been unlawfully processed.
Please note:
There are exceptions to your right to erasure. For example, we may retain your data if:
- It is necessary for compliance with a legal obligation (e.g., maintaining invoicing records);
- It is required to establish, exercise, or defend legal claims.
11.5. Right to Restriction of Processing
(According to Article 18 of Regulation (EU) 2016/679)
You have the right to request that we restrict the processing of your personal data in the following situations:
- (a) You contest the accuracy of your personal data — for a period that allows us to verify its correctness;
- (b) The processing is unlawful, but you oppose the deletion of the data and instead request a restriction on its use;
- (c) We no longer need your data for processing purposes, but you require it for the establishment, exercise, or defense of legal claims;
- (d) You have objected to processing — pending the verification of whether our legitimate grounds override your own.
If any of these situations apply, we will limit the use of your personal data accordingly and notify you of any change in status.
11.6. Right to Data Portability
(According to Article 20 of Regulation (EU) 2016/679)
You have the right to receive the personal data you have provided to us, which we process based on your consent or a contract, through automated means. You may request to receive this data in a structured, commonly used, and machine-readable format, and you also have the right to transmit this data to another controller without hindrance from us.
11.7. Right to Object
(According to Article 21 of Regulation (EU) 2016/679)
You have the right to object to the processing of your personal data, for example, when it is used for direct marketing purposes. You may withdraw your consent for such processing at any time — for instance, by using the unsubscribe option included in newsletters or by sending an email to veronica@positivemind4life.com.
If you believe your rights regarding data protection have been violated, you also have the right to lodge a complaint with a competent supervisory authority.
11.8. Right Not to Be Subject to Automated Decision-Making
(According to Article 22 of Regulation (EU) 2016/679)
You have the right not to be subject to a decision based solely on automated processing — including profiling — which produces legal effects concerning you or significantly affects you in a similar way.
11.9. The Right to Lodge a Complaint with the Supervisory Authority
You have the right to lodge a complaint with the National Supervisory Authority for Personal Data Processing (ANSPDCP) in your country of residence if you believe that the processing of your personal data violates Regulation (EU) 2016/679.
11.10. Additional Important Information:
Response Time: We will make every effort to respond to your request within 30 days. However, this deadline may be extended due to specific reasons related to the complexity of your request. If this happens, we will inform you about the extension and the reasons behind it.
Restricted Access: In certain situations, we may not be able to provide access to all or some of your personal data due to legal provisions. If we deny your access request, we will inform you of the reason for the refusal.
Inability to Identify You: In some cases, we may not be able to locate your personal data based on the identifiers you provide in your request. In such situations, we will notify you and offer you the option to provide additional information, if necessary.
12. How to Exercise Your Rights:
To exercise any of the above rights, to view or modify your personal data, to request information about how long PositiveMind4Life intends to retain your data, or for any other questions related to your personal data—or to inquire whether your data has been stored or processed by us on behalf of a third party—please contact us at:
📩 veronica@positivemind4life.com
13. Changes to the Privacy Policy:
This policy may be updated from time to time, for example following changes in relevant legislation or when substantial updates are made. Individuals who have provided us with their email address and are still registered in our database at the time of a significant update will be notified by email. While not a legal obligation, we encourage you to review this page periodically to stay informed about the latest developments in our privacy practices on the website www.positivemind4life.com.
By reading this document, you now understand that your legal rights are protected.
For any questions related to the processing of personal data, you may contact us at any time via:
📩 Email: veronica@positivemind4life.com
📞 Phone: +40 720 191 164 or +40 751 184 654
This privacy notice may be revised depending on legislative developments regarding the protection and free movement of personal data.
Last updated: April 2025